Coordinate scientific publications for submission.
Coordinate, plan, prepare and edit documents for submission related to Branch Chief's professional activities, such as boards and committees.
Research both computerized and non-computerized medical literature in major national and international databases, such as the National Library of Medicine's PubMed data-base, as well as NCI databases such as the Physician Data Query (PDQ).
Research, develop, review and revise a variety of documents and reports related to such initiatives; create executive summaries, budget estimates, flow sheets, flip files, summary matrices and talking points.
Maintains supervisor's daily calendar, making appointments, arranging conferences and meetings without specific prior approval based on knowledge of the supervisor's schedule.
Coordinate the planning of scientific meetings, including communications with distinguished lecturers, invited guests and participants, registration and meeting logistics.
Schedule and organize meetings and work with staff to identify key issues that must be addressed at the meetings: develop an agenda; identify, assess, draft, edit, revise, and assemble necessary background materials.
Plan, coordinate and comprehensively handle logistics for Branch Chief's domestic and international travel, including outside activities and sponsored travel.
Maintain databases for tracking, analyzing and reporting of all activities including, professional activities, travel, and project management.
Follow up on all assigned projects and correspondence to ensure that timely completion of tasks and/or deadlines is met.
Coordinate signature and review for a variety of time-sensitive, confidential documents such as grant proposals, professional licensure reimbursement requests, and memorandums of understanding; receive and process action items submitted to the Branch Chief for response.
Analyze information and materials requested and determine the appropriate CCR or NCI components and staff to assist in the preparation of responses.
Provide administrative support to the Principal Investigator during execution of day-to-day functions, planning and implementation of projects, including setting priorities, managing assigned tasks, monitoring project status, reviewing deliverables, and providing status updates.
Develop periodic and special reports and procedures; search records and files, the internet, background materials and precedent references.
Obtain information and data for Principal Investigator; review and summarize materials and data. Gather and coordinate information for review, conduct data entry and file maintenance, edit and or prepare text, data and charts as needed.
Prepare a variety of documents to include, but not limited to letters, memorandums and any other assigned material, (reports, schedules, agendas, manuscripts, abstracts, graphs etc.); obtain clearances as needed.
Prepares and gathers material for use in reports, presentations and speeches of the supervisor.
Receives all visitors and telephone calls to the supervisor. Screens calls by determining the nature and purpose of the call referring calls not requiring the supervisor's attention to other staff members or handling the matter personally. When calls must be referred to the supervisor the incumbent furnishes the supervisor with information readily obtainable to aid in the discussion.
Controls all correspondence. Receives all incoming unclassified mail for the supervisor. Determines whether correspondence should be brought to the attention of the supervisor, referred to the appropriate personnel or handled personally. Reviews all outgoing correspondence for neatness, accuracy, adherence to established format and adherence to the supervisor's policies. Drafts correspondence such as routine official correspondence, social and personal acknowledgments, congratulatory letters, acceptance letters and routine office reports
Qualifications
QUALIFICATIONS
Bachelor's degree.
Minimum of two (2) years of related experience.
Proficiency in Word, WordPerfect, PDF files, Excel.
Proficiency in proofreading and editing.
Exceptional organizational skills.
Exceptional understanding of the English language.
Proficiency in the operation of computer.
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.