Finance and Human Resources Administrator (Human Resources)

The Association of American Railroads (AAR), the world's leading railroad policy, research, standard-setting, and technology organization, is focused on enhancing the safety and productivity of the U.S. freight rail industry.

Within the Finance & Administration (F&A) division, this role supports the centralized functions of accounting, finance, information systems, and human resources. Reports to the CFO, SVP, Finance & Administration, and supports the financial and human resources areas. General responsibilities cover various complex administrative and financial areas crucial to the proper function of the association. The ideal candidate is proactive, adept at multitasking, keenly detail-oriented, and thrives in a collaborative team setting.

This position reports to the CFO and Senior Vice President, Finance & Administration and supports the F&A division.

Specific responsibilities are described below.

Principal Accountabilities

Divisional Support

Support the SVP/CFO in scheduling and maintaining the department project calendar and tracking other special projects deemed appropriate by the SVP/CFO

Finance

Providing support to the Assistant Controller in the area of member dues assessments; specifically, this involves preparation and maintenance of files and records for regular and special assessments, including outreach to the members requesting annual information, verifying that information, the mid-year data collection effort, invoicing member railroads, and annual rate calculation

Preparing and maintaining a master correspondence file for the annual Research Tax Credit notifications to membership

Assists with preparing annual budget documents, basic financial reports (with guidance), spreadsheet development and roll forward, updating information and presentations, as necessary

Assists with the annual Railroad Accounting Officers and Insurance Managers meetings

Maintaining AAR Internal content via Teams (All Aboard) and SharePoint

Responsible for keeping the AAR internal content current and working with Communications and other departmental SMEs to make it a more effective medium

Assists AVP Finance & Controller and Senior Accountant with processing weekly ACH payments

Facilities

Manage furniture purchases, office moves, furniture repair and disposal, carpet cleaning, and replacement of fixtures and appliances. Assist with inventory of fixed assets

Process invoices and ensure timely payments to vendors

Managing internal building operations through communications with the building management team

Responsible for administering the records management account with Iron Mountain

Human Resources

Assist in implementing administrative procedures required to support the delivery of the AAR's full package of fringe benefits to AAR employees, including medical and dental insurance, disability insurance, life and AD&D insurance, supplemental life and disability insurance, flexible spending accounts and long-term care insurance

Assist in managing AAR group insurance plans, ensuring participant enrollment lists are current and monthly invoices are submitted for payment, including the under-65 retiree medical coverage, determining eligibility, preparation of invoicing information for accounting, and enrollment

Administer the retiree life insurance census, updating eligibility information, processing monthly invoices, and initiating claim forms for payment to the beneficiaries of the plan, including obtaining death certificates and other required information from the beneficiaries and filing the claim with the provider

Administer the AAR's quarterly medical waiver bonus plan for employees electing to waive insurance coverage

Administer AAR's quarterly reimbursement of expenses for employees participating in wellness-related activities.

Assist with the onboarding of new hires

The above description of responsibilities is representative of the position and the knowledge and experience a successful candidate is expected to have when hired. It is not intended to limit or preclude other responsibilities and tasks that may be associated with or added to the position based on the needs and strategic direction of the organization.