Full Charge Bookkeeper (Administrative)

Job Overview:
We are seeking a detail-oriented and organized Bookkeeper to join our team. The Bookkeeper will be responsible for recording and maintaining financial transactions, such as purchases, expenses, invoices, and payments. They will record financial data into general ledgers, which will be used to produce the balance sheet and income statement and maintain a smooth workflow within the department.
Responsibilities:
Receive and review invoices for accuracy, completeness, and appropriate approvals.
Code and enter invoices into the accounting system in a timely manner.
Resolve discrepancies and issues with vendors and internal departments.
Prepare and process weekly, bi-weekly, or monthly payments via checks, electronic transfers, and other methods.
Reconcile payment transactions and ensure proper documentation and authorization.
Coordinate with supervisor and the CFO to schedule vendor payments based on the companys cash flow analysis.
Communicate with vendors regarding invoice inquiries, discrepancies, and payment-related matters.
Establish and maintain positive relationships with vendors to ensure smooth processing of payments.
Reconciles company credit card charges with charge receipts and ensures compliance with company policies and timely reimbursement.
Assist in tracking budgets, identifying variances, and recommending adjustments.
Reconcile accounts payable transactions and vendor statements and resolve any outstanding issues.
Reviews bank transactions and reconciles payments posted in the account to invoices or other documents approved for payment.
Maintain accurate and organized accounting records.
Assist with the development and improvement of accounting processes and procedures.
Performs other accounting and administrative duties as assigned by supervisor.
Enter new vendor information and maintain vendor records with the appropriate tax filing status.
Obtain and maintain W-9 forms for all vendors as appropriate.
Reconcile or report any discrepancies in financial reports.
Process year end 1099 forms in accordance with IRS regulations and guidelines.
Process monthly Sales and Use tax reporting.
Ensure compliance with financial regulations and assist with internal or external audits.
Ensure the accuracy of the general ledger by reconciling accounts and correcting discrepancies.
Record month end journal entries and reclassifications as needed.
Ensure compliance with company policies, procedures, and relevant accounting standards.
Stay updated on changes in accounting guidelines and regulations related to the companys financial processes.