Our busy, patient-focused clinic needs a reliable, well-organized Operations Manager to handle day-to-day operations with a focus on efficiency and time management. The Operations Manager will be responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision, and task delegation. We're looking for an energetic professional who doesn't mind wearing multiple hats. This position will include advancement opportunities for the right candidate as well as full benefits after a 30-day probationary period.
Compensations & Benefits of the Operations Manager
Hours: 8:30 AM - 5:30 PM (1) Hour Lunch
Benefits: 70% of Health Care covered
30% Employee responsibility
Eye and dental 100% Employee responsibility
Contact: COO and President
PTO: 2 weeks (Per Policy)
Salary: 60K - 72K compensation
Responsibilities and Duties of the Operations Manager
Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
Completes operational requirements by scheduling and assigning employees; following up on work results.
Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
Maintains office staff by recruiting, selecting, orienting, and training employees.
Maintains office staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results.
Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
Contributes to team effort by accomplishing related results as needed.
Qualification and Requirements of the Operations Manager
Bachelor's Degree or other 4-year degrees
5 years or more experience in an administrative role
Good interpersonal and time management skills.
Experience with scheduling, budgeting, and payroll