CITY OF PANAMA CITY
Staff Assistant-Police (Project Management)
Job Title: Police Staff Assistant (Part-time) Department/Division: Police
Pay: $12.54/hr
Type of position:
Part-time
Hours: 20/Week
Non-Exempt
MAJOR FUNCTIONS
This is an entry level responsible and complex administrative clerical position. It includes responsibility and independent performance of secretarial tasks for a large operational section within the police department. General direction is received from the section Captain.
This is a part-time position that is classified non-exempt in accordance with the Citys municipal code 2-166, FLSA standards and is not subject to civil service.
ESSENTIAL DUTIES
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Act as a personal secretary and/or aide to the police department personnel of a major section of the department.Perform duties of an administrative nature for the section supervisors to include Majors/Captains, Lieutenants and Sergeants.Participate in the work of the supervisor such as interviewing office visitors, securing details of an inquiry and issuing information regarding the services of operation of the unit.Transcribe dictation of case file information from case agents in criminal cases.Prepare forms independently and compose letters for supervisors signature.Set up and maintain files.Transmit case files and other case materials to State Attorneys office for case prosecutions.Research and produce documents in response to public records requests and submit to the records section for dissemination.Complete equipment requests and maintains office supply inventory for the section.File letters, reports and related technical information in the prescribed manner.Keep supervisors appointment calendar and schedules meetings.Refer callers to other employees, officials or departments as needed.Upload files into Records Management computer systems.Take minutes of conferences, meetings and official functions.Perform related work as required.Other duties as assigned by the Chief of Police.
MINIMUM QUALIFICATIONS
Graduation from high school or possession of an acceptable equivalency diploma.Typing skills with a minimum of 35 cwpm.Experience in Microsoft Word, Excel and ability to learn records management systems such as Spillman and TRACS.
A comparable amount of training or experience may be substituted for the minimum qualifications.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Summary:
Occasionally Lifting/carrying 10 to 40 lbs. or less, push/pull 25 lbs. or less, bending, squat/kneel, walk, bend, stoop, reach above shoulder and reach outward.
Constantly sitting, standing, answering phones, handling/fingering, and type/keyboard functions. Acceptable eyesight (with or without correction) acceptable hearing (with or without hearing aid), ability to communicate both orally and in writing.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Indoor working environment which may involve working during a variety of extreme weather conditions.
Risk/Safety Conditions:
The position involves a minimal degree of risk with time sensitive demands.
These are intended only as illustrations of various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
Revised 06/2020