Coordinator, Continuing Education (Finance)

Department: Continuing Education Salary: $22.94 - $26.00
Description:

Position will be housed at UH-D 1801 Location

Job Summary

The Coordinator of Continuing Education is responsible for performing administrative and operational functions that support the department's mission to deliver high-quality non-credit educational programs. This position ensures efficient coordination among faculty, staff, vendors, and university departments to facilitate program delivery and maintain compliance with institutional policies and procedures.

Duties

• Maintains and manages the continuing education database, ensuring accuracy and proper documentation throughout the lifecycle, including updating, modifying, and closing out records as needed
• Prepares, processes, and tracks personnel documentation, business and financial documentation, including supply orders, contracts, purchase requisitions, vouchers, vendor setup, travel reimbursements, personnel transactions, P-Card reconciliations, and deposits, in accordance with university procurement and finance policies and procedures
• Serves as the primary point of contact for student inquiries, providing guidance on course registration, payment, and alignment of continuing education opportunities with professional goals
• Ensures data integrity and completeness of records across university systems that support continuing education programs
• Collaborates with department leadership to develop, update, and implement standard operating procedures; develops and maintains the continuing education departmental operations manual
• Maintains accurate records to support operational compliance and continuity
• Coordinates with internal university departments to support the planning and implementation of course content and logistics
• Serves as a primary liaison for external communication, including with vendors and the general public, ensuring clear, professional, and brand-compliant messaging

Marginal Duties

• Performs additional duties as required by the specific needs of the department or program

Supervisory Responsibilities

Direct Reports: N/A

Delegation of Work: N/A

Supervision Given: N/A

Qualifications

Required Education:

• Associates or post-secondary could be in a variety of fields as Continuing Education serves a wide array of disciplines (experience in lieu of education)

Required Experience:

• Minimum of three (3) years of related job experience (education in lieu of experience)

License/Certification:

• None

Preferred Qualifications

• Familiarity with PeopleSoft
• Familiarity with public university processes, procedures and policies
• High quality customer service attitude and experience
• Experience with spreadsheets and building report materials (experience with Qualtrics a plus)
• Flexibility in tasks and day to day functioning
• Team oriented; highly detail oriented; high quality follow through; experience in a small, Certified Meeting Planner

Knowledge, Skills and Abilities

Knowledge:

• Knowledge of continuing education programs, and the related trends, issues, and accepted practices
• Understanding and appreciation of continuing education at the post-secondary level is important

Skills:

• Analytical and problem-solving skills

Abilities:

• Ability to maintain a database
• Ability to communicate effectively with a wide range of individuals and constituencies in a university community

Work Location and Physical Demands

Primary Work Location:

• Works in an office environment

Physical Demands:

• Work is performed in a typical, comfortable interior work environment which does not subject the employee to any unpleasant elements; Individual has discretion in relation to walking, standing etc., and has minimal exposure to physical risks

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.