PARISH OF CADDO
Commission Clerk (Finance)
· Serves as Clerk to the Caddo Parish Commission, including preparing agendas for Commission meetings, gathering information for meeting agenda packets, and notifying Commissioners, appropriate Commission staff, the public, news media, and other interested parties of dates and times of Commission meetings.
· Attends Commission meetings, committee meetings, retreats, workshops, etc. and composes a full and accurate account of all actions taken, which is the only legal evidence of actions taken by the Commission body.
· Officially responsible for the Commission seal and the preparation, distribution, and retention of official records including minutes, ordinance books, records of Commission-appointed boards and commission, resolutions, agreements, special reports, and other documents and correspondence.
· Responsible for legal advertisements and must be familiar with Louisiana statutes that deal with advertisements in order to assure the validity of actions taken by the Commission.
· Maintains accurate and up-to-date information on all Commission-appointed boards and commissions, bringing the Commission's attention to any appointments that need to be made as well as the preparation of letters of appointment or reappointment.
· Provides support to the Commissioners including maintaining calendars; scheduling appointments and travel arrangements; reconciling invoices, travel expense reports and statements; receiving telephone calls and incoming mail; answering or responding to requests and questions within established areas of responsibility.
· Maintains and prepares the budget for the Commission Clerk's Office ensuring Parish resources are used to best serve the citizens and employees of the Parish of Caddo. Uphold proper decision making, legalities and integrity of the position of Commission Clerk.
· Utilizes various computer software programs including word processing, spread sheet, and file maintenance programs to enter, store, and/or retrieve and format information as requested or otherwise necessary.
· Manages employees within the department to include fair and equitable treatment, good communication, training, and ensuring that high standards are maintained.