Administrative Assistant 1 - Ripon (Administrative)
An industry leader, The Wine Group is one of the world's foremost producers of award-winning wines across more than 60 wine brands and many winery facilities in California, New York, and Australia. Headquartered in Livermore, California, TWG is an industry innovator when it comes to developing, marketing, and selling wine brands beloved by consumers around the world, including Cupcake, Franzia, Benziger, Imagery, Tribute, 7 Deadly, Cooper & Thief, The Dreaming Tree, Charles Smith Wines, and more. The Wine Group believes in producing wine using sustainable and earth-friendly practices to foster healthy land and agriculture for generations to come. The company demonstrates environmental stewardship through its commitment to clean energy and by ensuring that all its owned vineyards are certified sustainable or biodynamic. To learn more, please visit: www.thewinegroup.com.
JOB SUMMARY
We are seeking a highly organized and proactive Administrative Assistant to support daily operations at our winery. This role plays a critical part in coordinating staff schedules, managing timekeeping records, tracking safety compliance, and assisting with operations reporting. The ideal candidate is detail-oriented, dependable, and thrives in a dynamic, team-oriented environment.
This position will also be responsible for maintaining accurate documentation, supporting internal communications, and ensuring smooth administrative workflows across departments. You will collaborate closely with production, operations, HR and management teams to streamline processes and uphold operational efficiency.
ESSENTIAL FUNCTIONS
- Coordinate and maintain weekly staff schedules for assigned department(s).
- Review, verify, and process employee timesheets to ensure accurate payroll preparation.
- Schedule and track completion of required safety training and maintain up-to-date compliance records.
- Generate and distribute regular internal reports related to staffing, scheduling, production, and safety training compliance.
- Assist with onboarding new staff by preparing orientation materials and collecting necessary documentation.
- Support general administrative functions, including document control, filing, data entry, and office supply management.
- Communicate clearly and professionally with team members, vendors, and guests as needed.
- Help organize company events, meetings, or training as requested.
- Maintain accurate and organized records to support audits and internal reviews.
- Collaborate with cross-functional teams to ensure smooth day-to-day operations.
- Provide backup support to other administrative staff during peak periods or absences.
- This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.
QUALIFICATIONS
- Must be 18 years or older at time of hire.
- High school diploma or GED equivalent required. AS degree preferred.
- 3+ years of administrative or office coordination experience in a production/manufacturing environment.
- Must be flexible in working overtime.
- Must be proficient in MS Office (Word and Excel).
- Must demonstrate aptitude and willingness to learn new systems (Dayforce, Intelex, etc.).
- Excellent written and verbal communication skills with the ability to work collaboratively in a team environment.
- Strong organizational skills with the ability to prioritize and manage multiple tasks effectively.
- High level of professionalism and discretion.
- Ability to be flexible and adapt to changing priorities in a fast-paced environment all while maintaining attention to detail.
- Ability to work with a minimum of direct supervision, which includes the ability to use independent judgment regarding work tasks.
- Must demonstrate a positive attitude towards the job and the duties assigned; exhibit initiative to continually learn and improve professional skills.
- Demonstrate and maintain excellent safety, discipline, and attendance record.
- Demonstrates TWG core values and maintains professional communication, positive attitude, and cooperative relations with all team members and management.
PHYSICAL DEMANDS
- Must be comfortable with and able to work on the production/warehouse floor around equipment.
- Occasional exposure to noise, heat, cold, odor.
COMPENSATION
- Hourly Pay Range Posted: $22.55 - $33.80/hr.
- Actual compensation will be based on factors such as experience; skills, knowledge, and abilities; education; and other position related factors.
At The Wine Group, we are proud to be an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, disability, protected veteran status or other characteristic protected by law.
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NOTICE TO THIRD PARTY AGENCIES
Please note that we do not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Services Agreement, we will not consider, or agree to, payment of any referral compensation or recruiter fee. In the event that a recruiter or agency submits a resume or candidate without a previously signed agreement, we explicitly reserve the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.
