Advising Assistant (Finance)
Department: Academic Advising
Salary: $36,294 - 38,168
Job Description:
Job Summary
The Advising Assistant provides general assistance and support to students and staff in an advising center.
Duties
- Creates suitable communications and processes for targeted groups of students
- Maintains the calendar for events and assists with advisor appointments
- Coordinates the planning, execution, and evaluation of events
- Serves as the primary point of contact for students, assisting them with inquiries and directing them to the appropriate person as necessary
- Organizes, maintains, and retains documents according to relevant protocols and procedures
- Performs general office tasks, including, but not limited to, answering phones and emails, ordering office supplies, running reports, ordering promotional items, and ordering business cards
- Processes a variety of financial and budgetary documents including, but not limited to, vouchers, travel requests, purchases requisitions, and expense reports
Marginal Duties
- Performs all other duties as assigned
Supervisory Responsibilities
Direct Reports:
- Assists with the supervision of Part Time Employees
Delegation of Work:
- Regularly assigns work to subordinate(s)
Supervision Given:
- May train and counsel subordinate(s)
- May provide feedback to a supervisor regarding other employees' performance, but does not make hiring and dismissal recommendations
Qualifications
Required Education:
- Minimum of 60 hours of college course work
Required Experience:
- Minimum of one (1) year of related job experience
License/Certification:
- None required
Preferred Qualifications
- None
Knowledge, Skills and Abilities
Knowledge:
- Knowledge of the advising function in a higher education environment, and the related trends, issues, and best practices
- Knowledge of basic office and administration tasks and equipment
Skills:
- Good technical skills, including proficiency in MS Office
- Strong analytical and problem solving skills
- Excellent interpersonal and communication skills
Abilities:
- Ability to effectively communicate with a wide range of individuals and constituencies in a diverse university community
Work Location and Physical Demands
Primary Work Location:
- Works in an office environment
Physical Demands:
- Work is performed in a typical interior work environment which does not subject the employee to any unpleasant elements
- Individual has discretion in relation to walking, standing etc., and has minimal exposure to physical risks
All positions at the University of Houston-System are security sensitive and will require a criminal history check.
The University of Houston System and its universities are an Equal Opportunity Institution.
