SKIS PAINTING INC
PROJECT ACCOUNTING ASSISTANT (Finance)
Perform job set-up and maintenance in accounting system (Spectrum). Ensuring accurate and timely entry as well as contract compliance.
Review and process project change orders including monitoring approvals and maintaining the associated status in the Spectrum.
Provide support to the billing and accounts receivable functions.
Review and obtain approval and enter project related costs.
Responsible for new client setup and data maintenance in the Spectrum.
Responsible for new vendor set-up and data maintenance in Spectrum.
Promptly respond to customer requests including certificates of insurance.
Assist with pre-lien filings, database maintenance and reporting.
Contractor prequalification, including maintenance of electronic and physical files.
Maintain project files from initial set-up to close-out and archiving.
Perform regular audits of vendor statements and insurance requirements compliance.
Responsible for AP entry, including maintenance of electronic and physical files.
Responsible for maintenance of vendor and subcontractor electronic and physical files.
Participate and provide input for new process improvement initiatives.
Coordinate accounting department meeting minutes and agenda.
Provide clerical assistance to sales and finance team, including answering phones, opening and distributing mail, data entry, word processing, scan, copy, and other miscellaneous functions as assigned.