Senior Administrative Assistant (Finance)
JOB DESCRIPTION
We are looking for a Senior Administrative Assistant to proactively perform a full range of administrative tasks and support the company's Senior Executives.
The Senior Administrative Assistant's responsibilities include managing calendars, making travel arrangements, and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. The ability to interact with staff (at all levels) in a fast-paced environment, under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism. Expert level written and verbal communication skills, strong decision-making ability and attention to detail are equally important.
This is a full-time position that reports directly to the Chief Reinsurance Officer located in our Philadelphia, PA office.
Responsibilities:
- Provide daily executive administrative support to Senior Executive(s) including answering phones, drafting, and responding to emails, scheduling meetings, managing the calendar, and arranging travel
- Act as the point of contact among executives, employees, clients and other external partners
- Coordinate and manage Senior Executive(s) calendar with an understanding of when to raise items as a priority as well as ensuring materials for meetings are available and accessible in advance of events
- Arrange domestic (US) and international travel, accommodations and process related travel and expense accounts. Provide Senior executives with the proper documents required for travel
- Communicate effectively with senior executives and their assistants as well as internal associates and external clients
- Managing the executive's calendar, including booking appointments and prioritizing the most sensitive matters
- Draft, review and send internal/external communications on behalf of company executive(s)
- Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
- Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
- Prepare PowerPoint presentations
- Support the organization and execution of off-site team meetings
- Undertake special projects requiring a high degree of confidentiality and accuracy
QUALIFICATIONS
Qualifications ABOUT US Chubb is a world leader in insurance. With operations in 54 countries, Chubb provides commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance, and life insurance to a diverse group of clients. The company is distinguished by its extensive product and service offerings, broad distribution capabilities, exceptional financial strength, underwriting excellence, superior claims handling expertise and local operations globally. At Chubb, we are committed to equal employment opportunity and compliance with all laws and regulations pertaining to it. Our policy is to provide employment, training, compensation, promotion, and other conditions or opportunities of employment, without regard to race, color, religious creed, sex, gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, mental and physical disability, medical condition, genetic information, military and veteran status, age, and pregnancy or any other characteristic protected by law. Performance and qualifications are the only basis upon which we hire, assign, promote, compensate, develop and retain employees. Chubb prohibits all unlawful discrimination, harassment and retaliation against any individual who reports discrimination or harassment.