Human Resources Associate – Payroll Clerk (Administrative)

Summary/Objective:
The Human Resource Associate Payroll Clerk is responsible for providing support to the HR Manager in the main areas of recruiting and payroll support duties. Specific responsibilities include talent recruiting, payroll, and other functions of human resource management services. This position works behind-the-scenes to collaborate with colleagues and managers to help accomplish general HR, recruiting and payroll support tasks.
Essential Functions:
Assist with day-to-day operations of the HR department.Assist with employee onboarding and offboarding processes.Establish and maintain job descriptions and postings.Establish and maintain SOPs for all HR, recruiting, and payroll processes and functions.Maintain employee information and recruiting data by position within the HRIS, and provide support for employee training on platform usage.Establish and maintain both physical and electronic employee personnel files, recruiting files, and payroll files.Produce and submit reports on general HR, recruiting, and payroll activity as needed.Ensure compliance with labor regulations in recruiting and payroll. Post open positions, review applicants, and coordinate interviews through the HRIS platform. Assist with initial phone screens, facilitate background investigations, and perform reference checks.Attend career fairs.Schedule and track interviews and organize candidate communication.Update applicant information and maintain a recruitment database as you go through the hiring process.Continually update the HRIS platform, job boards, and the company career page with current job openings.Complete weekly recruiting summaries.Perform periodic audits of recruiting files and records to ensure that all required documents are collected and filed appropriately.Review and process payroll timecards and job tracking records; ensure time approvals are completed, and missing data is resolved before payroll submission. Communicate updates and outstanding payroll issues with management prior to submission.Resolve payroll discrepancies and processing errors by collaborating with internal departments, the Payroll Specialist, and the HR Manager.Maintain payroll operations by following policies and procedures and report any necessary updates or changes.Prepare payroll by entering payroll items, assisting with job costing, and processing payments.Generate and reconcile payroll reports for accuracy and tracking purposes.Conduct monthly audits of both digital and physical payroll files.Understand and operate the HRIS to maintain accurate records and ensure compliance.Assist with the onboarding process by setting up new employees in the payroll system and verifying documentation for payroll setup.Coordinate with HR and Benefit teams to ensure accurate deductions for benefits, retirement, and other withholdings.Stay informed of payroll regulations and company policies to ensure payroll practices remain compliant.Assist with implementing system updates, process improvements, and procedural changes in payroll operations.Support employees by answering payroll-related questions and distributing checks.Participate in training and cross-training to support broader HR and payroll functions as needed.Support internal and external audits by providing requested HR and/or payroll records and documentation in a timely manner.Regularly perform clerical functions such as copying, scanning, filing, mailing, etc.Prepare, or assist in preparing, correspondence as requested.Provide administrative support to management when required.Provide leadership to others through example and sharing of knowledge and skills.Provide excellent customer service to clients, vendors, and suppliers.Perform other related duties as assigned.
Competencies:
Attention to Detail: Accomplishing tasks by considering all areas involved no matter how small; showing concern for all aspects of the job, accurately checking processes and tasks, being watchful over a period of time.
Communication Skills: The ability to communicate clearly both verbally and written.
Adaptability: The ability to adapt to continuous change and business needs.
Innovation: The ability to generate and implement original ideas and practices.
Professional Development: Commitment to ongoing professional development and staying up to date with industry trends.
Confidentiality: Ensures the confidentiality of all sensitive data.
Initiative: Solves complex issues with good results, takes proactive steps to support team goals and address issues before they escalate, and seeks out opportunities to contribute beyond assigned duties to benefit the team.
Professionalism: Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments.
Teamwork: The ability to effectively collaborate with others to achieve common goals and objectives. This involves working cooperatively with team members, valuing diverse perspectives, and contributing to a supportive and productive team environment.
Dependability/Reliability: Can be relied upon to complete tasks and meet deadlines, demonstrates a high level of reliability in all aspects of work, maintains regular attendance and punctuality, and meets commitments consistently.
Time Management: The ability to effectively manage time and prioritize tasks to meet deadlines.
Decision Making/Judgement: The ability to recognize and respond to problems, systematically gather information, sort through complex issues, seek input from others, address root cause of issues, make timely decisions, make difficult decisions, use consensus when possible, and communicate decisions to others.
Compliance: Adheres to all regulatory and organizational policies and procedures.
Knowledge of Position: Understanding of principles, practices, and standards of job or department.
Quality of Work: Demonstrates accuracy and thoroughness, looks for ways to improve and promote quality, applies feedback to improve performance, and monitors own work to ensure quality.

Supervisory Responsibilities:
None.
Work Environment:
Typical office environment with extensive daily usage of a computer.Sitting for prolonged periods of time using a computer keyboard, mouse, and screen.Mobility, vision, hearing, and dexterity levels appropriate to the duties to be performed.
Physical Demands - The physical demands below are representative of those that must be met by an employee to successfully perform the essential functions of this job:
Primarily sitting with some walking, standing, and bending.Must be able to hear and speak on a telephone.Close visual work on a computer.Dexterityof hands and fingers to operate any required computer keyboard, mouse, or other technical instruments.Must be able to lift and carry up to 30lbs.
Travel Required:
Position requires travel within the local area 5% of the time.
Required Education and Experience:
10 Key by touch.Must be able to type 45 wpm.Proficient in Microsoft Office, Excel, Word, and Outlook.
Preferred Education and Experience:
Bachelors degree in human resources or business administration.
2-5 years of human resources experience reflecting increasing levels of responsibility.
3-5 years of payroll experience with certified payroll experience preferred.
Experience in talent recruiting, interviewing, and recruiting tracking.
Thorough knowledge of employment-related laws and regulations.
Additional Eligibility Requirements:
Valid driver license.May be required to drive personal vehicle to various locations during the workday. Proof of current/active automobile insurance if driving personal vehicle.Must pass a pre-employment drug screen.Cellphone for communication and scheduling.
Benefit Conditions:
Only Full-Time employees are eligible.May have a waiting period.
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.