Procurement Specialist (Administrative)

Are you detail-oriented, solutions-driven, and passionate about making a meaningful impact behind the scenes? As a Procurement Specialist at the University of Oklahoma, you will play a vital role in keeping our academic, research and operational engine running smoothly. From supporting departments across campus with critical purchases to ensuring compliance with state and university policies, you'll help ensure we get the best value—ethically, efficiently, and effectively. Whether you are evaluating vendor quotes, tracking orders, or assisting with contract administration, this is your opportunity to grow your career in procurement while supporting a mission that matters. If you're ready to bring precision, collaboration, and integrity to every transaction, we want to hear from you!

Essential Duties:

• Responsible for supporting the day-to-day operations of the university's procurement process by assisting with the preparation of requisitions and purchase orders, soliciting vendor quotes, and ensuring compliance with institutional and state procurement policies.
• Assists with the preparation and processing of requisitions and purchase orders.
• Solicits quotes and proposals from suppliers for goods and services.
• Evaluates supplier offers based on price, quality, delivery timelines, and customer service.
• Supports negotiations of pricing and terms with suppliers under management guidance.
• Assists in contract administration, including monitoring contract terms and renewal dates.
• Communicates with university departments and suppliers to gather information and resolve routine procurement issues.
• Tracks order status and follow up on approvals, discrepancies, and delays.
• Maintains accurate procurement records and documentation in accordance with retention policies.
• Supports compliance with university procurement policies and applicable state regulations.
• Participates in procurement-related training and professional development opportunities.
• Performs various duties as needed to successfully fulfill the function of the position.

Required Education: High School Diploma, AND: 

• One year of experience in an administrative or professional office environment.

Skills:

• Ability to multitask and manage competing priorities under tight deadlines.
• Ability to establish and maintain effective working relationships with vendors and university departments.
• Ability to resolve routine procurement issues independently or with minimal supervision.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office Suite.
• Strong attention to detail with strong organizational and time-management abilities.
• Ability to interpret and apply guidelines and procedures.
• Ability to learn and adapt to new systems and processes.
• Ability to work independently and collaboratively in a team environment.

Certifications:

•  None
  

Advertised Physical Requirements:

• Standard office environment, with prolonged periods of sitting at a desk and working on a computer.

Supervision: No Supervisory Duties

 

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.  To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.