Guardian Life Insruance
Recruitment Coordinator (Finance)
This role is a key member of Guardian's Talent Acquisition (TA) organization for ensuring excellence in the various recruiting processes in attracting top talent to the Company. The TA Coordinator interfaces directly with external candidates and key internal stakeholders (i.e. Hiring Managers, HR colleagues) to support the full lifecycle for recruitment from the scheduling of interviews through the pre-hire and on-boarding activities.
The TA Coordinator will provide critical support to the Talent Acquisition Recruiters, utilizing the Applicant Tracking System (ATS) interface, scheduling of candidate interviews, pre-employment and on-boarding tasks for various Guardian locations. As a key member of Talent Acquisition in supporting our internal clients and external candidates, this role requires flexibility, exceptional client service and strong communication skills. Further, the position demands superior collaborative abilities, possession of a keen sense of urgency and the ability to juggle multiple priorities seamlessly. The ability to think outside of the box with regard to troubleshooting scenarios is critical.
Establishing strong working relationships with key stakeholders through the coordination and scheduling of candidate interviews will be a significant component of this role. This will include attaining availability and providing scheduling resolution where required. In this regard, this position requires the ability to prioritize issues through effective liaison communications with hiring managers, their administrative support staff, recruiters and candidates alike.
Another significant component of this role is coordinating the pre-employment process for new hires inclusive of the following: monitoring of vendor background check activity, candidate follow-up, hiring manager and Recruiter updates. Further, this role handles the preparation and delivery (e-mail and overnight if warranted) of all new hire packages; facilitation of attendance of Orientation; creation of Employee IDs; initiation of the provisioning of new hire's IT and work station. This role will also be responsible for posting all new job requisitions into the ATS and where appropriate posting to external job boards.
Candidate Scheduling
• Provides interview scheduling support for hiring activities in all locations for all Recruiters related to interviews with candidates, hiring managers, and all other participants of the interview process
• Coordinates travel itineraries for candidates in need of traveling for interviews
• Provides conflict resolution on all scheduling challenges and keeps candidates, managers, and recruiters apprised of all changes to schedules
• Manages candidates through interview process in terms of all interview coordination and reception of candidates during on-site visits
Pre-Employment Processing
• Ensures all New Hire on-boarding documentation and correlating documents are maintained during onboarding process. Provides Hiring Managers with requisite new-hire process/forms for on-boarding purposes
• Manages all activity related to background checks and drug screens and owns the communication to vendor, candidates, hiring managers, and Recruiters related to status of clearance of both
• Facilitates new-hire's attendance at New-Hire benefits sessions
• Processes all new-hire paperwork including I-9 documentation, and processes in E-Verify
• Data entry Process driven with ability to guide and educate key stakeholders, team members and candidates through recruiting and onboarding processes to ensure a seamless experience
Excellent verbal and written communication skills with strong relationship development aptitude.
Demonstrated customer service orientation and mindset to support a "high touch" approach to work.
Self-motivated to identify efficiency opportunities; think outside of the box with creativity.
Strong organizational and time management skills with a keen attention to details.
Ability to handle competing urgencies with a calm, deliberate and "can do" attitude.
Keen attention to detail on a granular level
Knowledge:
Excellent knowledge of Microsoft applications, including Outlook, Word, Excel and PowerPoint.
Experience:
Minimum of three years HR and/or recruiting and onboarding experience.
Prior exposure to Taleo and Workday, required.
Education:
College Degree or equivalent work experience
Company Overview:
Every day, Guardian provides Americans the security they deserve through our insurance and wealth management products and services. Since our founding in 1860, our long-term view has helped our customers prepare for whatever life brings whether starting a family, planning for the future or taking care of employees. Today, we're a Fortune 250 mutual company and a leading provider of life, disability, dental, and other benefits for individuals, at the workplace and through government sponsored programs. The Guardian community of 9,500 employees and our network of over 2,700 financial representatives is committed to serving with expertise when, where and how our clients need us. Our commitments rest on a strong financial foundation, which at year-end 2018 included $8.5 billion in capital and $1.6 billion in operating income. For more information, please visit guardianlife.com or follow us on Facebook, LinkedIn , Twitter and YouTube .
Guardian is an equal opportunity employer. All qualified applicants will be considered for employment without regard to age, race, color, creed, religion, sex, affectional or sexual orientation, national origin, ancestry, marital status, disability, military or veteran status, or any other classification protected by applicable law.
Guardian® is a registered trademark of the Guardian Life Insurance Company of America.