Fleet Coordinator (Administrative)
General Overview:
The Fleet Coordinator is responsible for supporting warehouse and fleet operations under the direction of the Warehouse Manager. Key responsibilities include vehicle and equipment maintenance, inventory management, facility upkeep, and logistical coordination. This role is vital in ensuring that company assets are organized, maintained, and compliant with all applicable safety and operational standards.
Primary Responsibilities:
General Duties:
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Serve as a professional ambassador and spokesperson for the company
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Collaborate effectively with team members across departments
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Follow all company policies, procedures, and safety standards
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Complete all required paperwork and documentation accurately and on time
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Attend all mandatory training sessions and pursue ongoing professional development
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Perform additional duties as assigned by management
Fleet & Equipment Management:
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Coordinate vehicle maintenance schedules, repairs, inspections, and cleanings
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Maintain DOT compliance records and manage vehicle registrations and licenses
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Monitor driver behavior using GPS tracking systems and provide reports to management
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Track and manage vehicle inventory, including materials, shelving, and trade-specific builds
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Prepare fleet vehicles for new hires and ensure proper stocking
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Manage windshield repairs, toll sticker replacements, and detailing schedules
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Maintain an updated log for service equipment and track year-end inventory
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Process warranty returns and track equipment checkouts
Inventory & Material Coordination:
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Order and track inventory for fleet and warehouse stock
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Maintain and update the Inventory Catalog and internal tracking systems
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Collaborate with technicians to verify material requirements for upcoming jobs
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Issue purchase orders and manage vendor relationships
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Ensure proper storage and organization of materials and equipment
Administrative & Technical Skills:
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Manage repair and maintenance requests via Asana or related software
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Provide regular reports on fleet and equipment status to management
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Maintain basic knowledge of Plumbing, HVAC, and Electrical materials
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Operate company vehicles safely and professionally
Qualifications & Requirements:
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High school diploma or GED required
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Valid driver's license and ability to operate company fleet vehicles
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Basic math, reading, and computer skills (Microsoft Office and inventory software)
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Familiarity with GPS tracking systems and fleet management tools
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Understanding of Plumbing, HVAC, and Electrical materials is preferred
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Ability to work full-time with occasional overtime as required
Desired Competencies:
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Strong attention to detail and organizational skills
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Excellent communication and teamwork
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Ability to follow written and verbal instructions
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Commitment to safety and operational efficiency
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Self-motivated and proactive in identifying and solving issues
