Scholarship & Stewardship Administrator (Finance)

The Scholarship & Stewardship Officer plays a crucial role in managing the advertising, awarding, and stewardship of USF Foundation Scholarships. This position is responsible for organizing, coordinating, and executing the scholarship review process through various scholarship committees, ensuring scholarships are awarded in compliance with donor intent and in compliance with USF policies and procedures, applicable laws, and regulations. Additionally, this position is responsible for serving as a liaison with the Office of Financial Aid and college/campus/unit fund administrators, Foundation Development Teams, Faculty, Staff and Deans.

Candidate needs to possess an understanding of higher-education, university advancement, scholarship administration, and/or donor relations or financial aid. Strong oral and written communication skills are essential. It is imperative that the candidate has strong organizational skills and excellent attention to detail. Strong problem-solving skills and the ability to work independently are imperativeThis position requires a Bachelor's degree with at least 1 year of experience directly related to the duties and responsibilities specified. Work experience may be substituted for the degree requirement on a year for year basis.

Prefer experience working in university advancement, scholarship administration, and/or donor relations or higher education. Experience with Microsoft Excel, Canva, financial systems, constituent management systems, Salesforce, scholarship management software, donor stewardship/reporting software experience is a plus.

This position may be subject to a Level 1 or Level 2 criminal background check

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Contact the USF ADA Lead ( hr-ADA-Request@usf.edu ) to coordinate your accommodation request.The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
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Working at USF
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With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
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To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .Scholarship Administration Advertise scholarship funds & raise awareness about scholarship opportunities among students, faculty, and staff. • Respond to student, faculty, staff inquiries regarding private scholarships • Organize, coordinate and execute review of applicants via various scholarship committees within the colleges and units • Create spending plans & award funds according to donor intent • Confirm disbursement of funding & reconcile funds • Communicate with students to secure requirements for fund disbursement and renewal

Stewardship Initiatives • Stewardship of scholarship donors through the collection and distribution of thank you letters & ThankView video campaigns • Organization of donor/scholarship recipient meetings • Implement new enhanced donor stewardship initiatives • Collaborate with development teams to identify high priority stewardship needs • Create a culture of philanthropy amongst students

Reporting, Data and Fund Management • Comprehensive review of all scholarships and funds purposes to assess awarding potential • Submit forms to create new funds, add fund codes, update or close funds, reinvest funding, etc. • Review financial reports and analyze current fund utilization & develop plans to increase fund utilization • Compile awarding statistics for leadership

Additional Tasks • Assist with various University events as a representative of Donor Services • Participate in trainings to learn and stay current on best practices in scholarship administration, donor stewardship, reporting, fund utilization, etc.