Events Administration and Finance Manager (Finance)

About Rice:

Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation's top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.

Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice's culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name - RICE - Responsibility, Integrity, Community and Excellence.

Position Summary:

The events administration and finance manager provides financial and administrative operations direction for campus and community engagement and conference services. They are the lead administrative contact for solving complex project management problems, collaborative partnerships, and relationships to ensure the operations, administration, and financial needs of the department are met. They are responsible for processing all incoming and outgoing correspondence, file maintenance and archival, scheduling meetings for the senior director, and supervising the day-to-day operations of the senior director's office. The administration and finance manager oversees approval of all financial documents and transactions (including purchasing card and travel) and budget, ensuring compliance with university policy and procedure.

Hybrid position: This position is offered as a hybrid role, combining both in-office and remote work to provide flexibility and support collaboration. Typically, work includes 4 days in the office and 1 day remote. Per Rice policy 440 , work arrangements may be subject to change.

Hiring Range: Salary commensurate with experience and qualifications. This is an exempt (salaried) position under FLSA and is not eligible for overtime.

Minimum Requirements :

• Bachelor's degree
• Four years of related administration and finance professional experience.
  • In lieu of the experience requirement, additional related education, above and beyond what is required, may be substituted on an equivalent year-for-year basis.
• Skills
  • Demonstrated ability to apply financial and analytical skills based on a firm

understanding of the mission, strategy, and operating principles for the department of campus events unit.

• Demonstrated ability to work effectively with individuals representing a broad range of skills. Able to influence people, solve problems, trouble shoot, think creatively and resolve conflicts, building partnerships and cross- functional teams and collaborative relationships.
• Demonstrated expertise in financial and budget planning and forecasting.
• Excellent interpersonal, project management, verbal and written communication skills including presentation.
• Excellent proficiency in Microsoft Office Suite and other business support resources.

Preferences:

• Five plus years of related professional experience in administration, finance and events management.

Essential Functions:

• Responsible for processing of all in-coming and out-going correspondence, file maintenance and archival, scheduling meetings for the senior director and supervise the day-to-day operations of the senior director's office which could involve managing personnel.
• Function as events lead, approving or oversees approval of all financial documents and transactions, purchasing expenditures (including purchasing card and

travel) and budget; ensures compliance with policy and procedure as well as

guidelines upholding accounting standards to ensure the needs of the division are met.

• Compose, edit, type and distribute correspondence, representing senior director at various meetings when called upon.
• Work in collaboration with both internal and external contacts to providing excellent event project management including oral and written communication along with presentations.
• Advises senior management on programmatic and policy development to ensure success.
• Oversees allocation of financial resources including researching, monitoring and tracking all budgetary expenditures and strategic plans.
• Research and prepare various reports as required by management.
• Performs all other duties as assigned.

Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits

Rice Mission and Values: Mission and Values | Rice University

Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please contact Rice University's Disability Resource Center at 713-348-5841 or adarice@rice.edu for support.

If you have any additional questions, please email us at jobs@rice.edu . Thank you for your interest in employment with Rice University.