Lead Office Administrator (Administrative)
Lead Office Administrator – Dallas Plant (On-Site)
Location: 1115Goodnight Ln, Dallas, TX
Schedule: Monday to Friday, 8:00 AM – 5:00 PM (Full-Time)
Pay: Starting at $23.00 – $24.00/hr (based on experience)
Status: On-site | Not Remote
About the Role
Liquid Environmental Solutions (LES) is seeking an experienced and detail-oriented Lead Office Administrator to join our Dallas Plant team. This is a key administrative position that supports the operational, billing, and procurement processes at our facility.
If you have a strong background in Purchase Orders, Invoicing, Accounts Payable/Receivable, and light P&L accountability, this role offers you the chance to own and streamline critical administrative functions that keep our operations running smoothly.
What You'll Be Doing
- Manage and process work orders and purchase orders in compliance with internal policies.
- Collaborate with Sales, Customer Service, Credit/Collections, and Billing to coordinate account and order requirements.
- Generate and match invoices with completed work and ensure timely billing.
- Track, verify, and reconcile costs associated with jobs and purchases.
- Maintain PO logs, billing spreadsheets, and provide monthly reports on budget spend.
- Investigate and resolve complex account discrepancies or customer billing questions.
- Support the plant leadership team with general administrative needs, vendor coordination, and basic data entry.
- Provide regular budget progress updates and help identify cost anomalies or inefficiencies.
- Maintain documentation for audits and ensure operational compliance.
- Perform other administrative and support tasks as assigned.
Who We're Looking For
You'll thrive in this role if you:
- Have strong experience with purchase orders, invoicing, and cost tracking
- Understand the flow of AP/AR and can reconcile accounts
- Are comfortable supporting basic P&L activity (i.e. logging costs, tracking variances)
- Enjoy working in a fast-paced, industrial environment where your work makes a real impact
- Can juggle multiple tasks, systems, and stakeholders
- Aren't afraid of a little dirt, noise, or “real world” grit — our team works hard and gets things done
What You Need to Succeed
Required:
- 3+ years of experience in an administrative role involving POs, invoicing, or AP/AR
- Strong Excel skills (e.g., formulas, Pivot Tables, VLOOKUP)
- Excellent organization, time management, and communication skills
- Experience supporting or working within a budget or cost control environment
- High school diploma or equivalent
Preferred:
- Experience with CRM or ERP systems (e.g., Oracle, SAP, Microsoft Dynamics)
- Background supporting plant, logistics, trucking, or industrial operations
- Familiarity with light P&L accountability
Compensation & Benefits
- Pay: $23–$24/hour based on experience
- Benefits Include:
- 401(k) + company match
- Health, dental, and vision insurance
- Flexible Spending and Health Savings Accounts
- Paid Time Off
- Employee Referral Program
- Company-paid training and advancement opportunities
About LES
Liquid Environmental Solutions is the nation's leading provider of non-hazardous liquid waste solutions. We provide service that's critical to public health, and we do it with pride. Our drivers, technicians, and administrators all contribute to a cleaner, safer environment.
Equal Opportunity Employer
LES is an Equal Opportunity Employer and considers qualified applicants regardless of race, color, religion, sex, national origin, age, disability, veteran status, or any other legally protected status.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.
