Office Manager (Finance)

This position is expected to perform a wide range of high-level office and administrative support duties for the Chairman and Department Administrator for the Department of Dermatology and Cutaneous Surgery. This position provides skilled and confidential executive administrative support for the Department and serves as a liaison between the Department, other Executive leadership offices within USF Health, affiliate hospitals and other external stakeholders.This position requires a high school diploma or equivalent, with six years of experience in office or administrative positions. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Preferred experience would be a Bachelor's or Master's degree with experience working in a high-level administrative health office, experience as a personal assistant or experience in executive administration. Experience or interest in marketing and event coordination will be helpful in this role .

Degree Equivalency Clause: Four years of direct experience for a bachelor's degree.
• Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
• SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
• A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
• (a) Two years of direct experience for an associate degree;
• (b) Four years of direct experience for a bachelor's degree;
• (c) Six years of direct experience for a master's degree;
• (d) Seven years of direct experience for a professional degree; or
• (e) Nine years of direct experience for a doctoral degree
• Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
• Minimum Qualifications that require a high school diploma are exempt from SB 1310.Working at USF
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With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
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About USF
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The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .
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Compliance and Federal Notices
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This position may be subject to a Level 1 or Level 2 criminal background check.
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Applicants have rights under Federal Employment Laws :
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Family and Medical Leave Act (FMLA)
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Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.Executive Administration: Performs high-level administrative duties required to support the specific responsibilities of the Chairman and Department Administrator using discretion to make judgments based on standard operating guidelines. This includes, but is not limited to: planning, prioritizing and scheduling meetings, appointments and conferences; managing the calendar of the Chairman; drafting letters and correspondences from the Chairman; serving as administrative support person for designated committees, work groups, task forces, and boards; creating agendas, maintaining meeting minutes, and communicating with internal and external stakeholders; assisting with travel such as booking logistics, arranging/coordinating travel and travel reimbursement for the Chairman according to institutional policies; coordinating multiple tasks and data collection to ensure timely completion of assigned projects; and researching data within appropriate deadlines, disseminating information for editing and compilation of final products for submission.

Department Administration: Responds to email, phone and scheduling requests and directs to other parties as appropriate; interfaces with faculty, staff, medical students and patients as necessary to fulfill job duties; responds to inquiries from the public; maintains necessary faculty and staff memberships and licensure to ensure good standing; and assists with conference scheduling, travel and reimbursements for all members of the department.

Strategic Planning and Growth: Assists with the planning and execution of Dermatology programs/meetings/conferences (educational, research, marketing); maintains active contact information for all Dermatology employees, alumni and students to provide pathways for continuous support/mentorship/growth; maintains dashboards for faculty for academic and clinical performance; assists with manuscript and research preparations and submissions and plays an active role in identifying and building synergistic relationships across USF and other institutions.

Performs other duties as assigned.